Travel Government Card

Government issued travel card

The Government Travel Charge Card Program (GTCC) provides travelers with a safe, effective, convenient, and commercially available method to pay for expenses associated with official travel. The GTCC includes Individually Billed Accounts (IBAs) and Centrally Billed Accounts (CBAs).

The DoD policy is that the Government-sponsored, contractor-issued travel card should be used to pay for ALL official travel expenses while on TDY/TAD. Personal use of the travel card or using the travel card to pay for someone else's travel expenses is prohibited. The use of the travel card for non-official expenses may result in disciplinary actions.

Service and Agency personnel needing assistance should contact their local Agency Program Coordinator (APC). APCs are responsible for managing the DoD GTCC program.

Policy

Use of the travel card is mandated by the Travel and Transportation Reform Act of 1998. DoD utilizes a central policy by including Travel Charge Card guidance in the DoD Financial Management Regulation, Vol. 9, Chapter 3. The Military Services may further restrict/define this policy. See Quick Links and Resources for Office of the Under Secretary of Defense Memorandums.

Effective October 1, 2014, ATM fees associated with official government travel are included in the incidental expense of the applicable locality per diem rate and are not reimbursable as a separate miscellaneous expense (See JTR Appendix G).

Individually Billed Accounts

Payment of IBAs is the responsibility of individual travel charge card holders. There are two types of IBAs, Standard and Restricted:

Standard

  • Minimum credit score (660) required
  • Total credit limit (monthly cycle): $7500 (Cash advance limit - $665)
  • Split disbursement mandatory
  • Billing statement mailed to cardholder's address

Restricted

  • Credit score from 500-659 required or credit check declined
  • Total credit limit (monthly cycle): $4000 (Cash advance limit - $365)
  • APC "Activation/Deactivation required"
  • Billing statements mailed to cardholder's address

Centrally Billed Accounts

A CBA is a variation of the travel card, under the DoD travel card program. CBAs are used for the Department's specific needs and may be the method of payment for expenses incident to official travel, to include local travel. Payment of CBAs is the responsibility of the government. There are two types of CBAs, Transportation Accounts and Unit Cards.

  • Limited use
  • Must be approved by the Component Program Manager
  • Credit limit consistent with mission
  • Government liability
  • Account Manager responsible for management and reconciliation


Travel Card Training

DTMO requires all cardholders to take the Travel Card Program Course (listed as Programs and Policies - Travel Card Program (Travel Card 101)) available through Travel Explorer (TraX). To access TraX, users must register through Passport DTMO's web portal. For instructions on accessing Travel Card Program training in TraX, click here.


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